Minutes of the meeting of the Parish Council held in the Village Hall on 
Tuesday 3rd July 2012 at 8pm

Present:-		Cllrs	Cole
				Cook
				Clark
				Jeffery
				Pearce
				Sanders
				Simmonds
				Slattery
				Phillips
				D G Atkins - Clerk & RFO

Apologies:-	None.

In attendance:-	Cllr Channon CC and Potter DC. 

It was agreed that Cllr Jeffery take the Chair.

Minutes of the meetings held on 12th June and 22nd May 2012.

Cllr Cole wished to correct the Minutes of the 1st May 2012 in that he had not agreed to become Vice Chairman for the ensuing year.  Noted.

With theamendment the two sets of Minutes were approved and signed.

11/12/16	Reports

		A) Chairman 

			1)	Police - It was noted that the last months report arrived late and was 				emailed to Members, however the Clerk read both months to themeeting.
				The Clerk also referred to a discussions he had had with David Wallace 				over the phone, where D. W alerted D a to the fact that due to thePolice 				cut backs it would be unlikely that he or the PCSO could attend meetings.  				Sidmouth were now 6 Officers down, they would however endeavour to 				continue to email the report as at the present 	time.  Cllr Jeffery 					considered the detailed reports were of value and would like them 					continued.  The Clerk pointed out this is not now allowed.

			2)	Jubilee Celebrations - The Clerk and Cllr Simmonds gave an overview of 				the events over the weekend resulting in a sum of £2,700 being balance 
				of income and expenditure.  The Chairman expressed his thanks to all 				who had taken part with a special thank you to B. Woodley and the 				Committee.

		3.	Venn Ottery Green - further update.  It was agreed to take this as a Part B item 
			due to personal information which in the public interest was best dealt with that 			way.

		4.	Any other urgent matters.

			Cllr Cole referred to a plot of land that was for sale, which he considered would 			be of benefit to the Parish for Play and or Allotments as all were not in use and 			two  people were on the waiting list.  It was reported that the sale had already 			taken place.  Noted.

	B) Clerks

		1.	To receive Income, Expenditure and Balances to end of May.  Emailed to 				Members.  Tabled for public.  Noted.

		2.	To receive the Income and Expenditure figures to year end as audited by internal 			auditor.  Tabled.  It was noted that 3 heads were not available to match Cllr 			Simmonds analysis but the overall balance figures werecorrect and are attached 			to main Minutes and filed. 

		3.	Further analysis would be done prior to next meeting for information only.  The 			R.F.O pointed out that a revision of Cllr Simmonds analysis was under 				discussion between the RFO and Cllr Simmonds to tryto match all systems and 			assist in the year end return figures to external audit.  Coding was also being 			reviewed and where necessary revised.

		4.	To receive the Internal Auditor Report / letter.  The R.F.O. read the contents to 			the meeting which indicated there were no matters that needed the attention of 			Council.  Noted.

		5.	To confirm the willingness of an unsung hero to attend the East Devon District 			Council’s Chairman’s Garden Party on 18th August 2012 from 3pm - 5pm at 			Knowle.  Cllr Jefferey said Mr Tenny had declined by Mr Tom Manning was 			agreeable.  Cllr Simmond and his wife would also attend on behalf of the Parish 			Council.  It was noted that District Cllrs were also invited to attend.  

	C) County

		1.	Cllr Channon CC referred to the new re-cycling centre site at the Bowd which 			was to replace Woods Farm.  It was considered this was a much better site, 			which could be advantageous to Newton Poppleford.  Cllr Channon then raised 			the matter of Straitgate Farm and proposed extractionof sand and gravel, she 			considered that Cllrs were not being told the truth about the proposal but Cllr 			Potter and herself were on the case and consultation was taking place.

			In respect of works to Halfway House junction, no date was in place as yet, butit 			appears it will be late Summer.  Members considered that again and reminded 			the meeting that the works should have been activated before any haulage of 			material from Venn Ottery quarry took place. Cllr Channon point out that the 			County Council and their advisors could not find a suitable safe solution.  It was 			agreed to monitor the situation.

			Cllr Channon then referred to C & D minor roads which were going to be 				repaired as some more funding was available (at least it was before the storms!!).  			Cllr Cole considered that drainage was a most important aspect of the C & D 			roads.  She also referred to the death of the Colaton Raleigh P3 Warden Allan 			Jones who had done a lot of work in respect of footpaths in the area.

			Lastly, Cllr Channon said that Farthings Lane metalling would take place during			this financial year.
			
		C)	District

			1.	Cllr Potter said he had some questions that he needed answering:-

				1.	He had been made aware that Harpford Hall was likely to be 					closing at the end of the month and he wanted to know the reason
					For this as it was a major asset to Harpford and the rest of the 					area.  Cllr Simmonds as Chairman of the Management
					Committee said negotiations were ongoing with the Church
					authorities and the Archdeacon was visiting him during the week.

				2.	On the matter of the Pig Farm application he was hopeful that a 					decision would be reached next week as he was aware that Venn 					Ottery residents were amazed at the delay in a decision being 					made.

	3.	He then raised the matter of the waste bin and the play area and it		not being emptied.  The Clerk responded saying the Pavilion 		cleaner now had the key and the necessary bags and brought the 		filled one to the collection point at the pavilion.

			4.	There was then the matter of an offer of grant help from MrPenny 			as behalf of the quarry operator (Bardon Quarry) he considered a 			request should be made.

			5.	He then referred to local government finance and the looking after 			of the increasing number of OAP’s who are living longer and the 			rubbish disposed, he fears that funds will run out in 2020.

	Finally he made the point that in respect of the Knowle  Building and its demise and the suggested move to Honiton in purpose built offices there was to be a meeting held at Stowford Hall on the 10th July, 14th July and 17th July to hear views of Sidmouthians and other interested parties.

				2. Grants - 

					1.	Cllr Phillips said that there wasn’t much going at the						present time, and only some were prepared to go to 							50% and match funding was required.  In respect of 							footpaths.
						Natural England did sometime support projects, he had 						been looking at F P 1 Farthings Lane should the County 						Council not be able to carry out the work as requested.

					2.	P3 - The Clerk advised that Cllr Harding from Ottery 						Town Council had persuaded Mr Swan (One n)to assist  						and they were in discussion on various matters.

					3.	Toilets and Surgery - Cllr Sanders said that all was well 						with both these in respect of lighting in the toilets he had 						obtained some information but was awaiting other quotes.  						It was agreed to leave as in for the time being and seek 						more information with the Clerk.

	11/12/17			3. Correspondence

					A)	EDDC - Code of Conduct revised Code and new request 						for information.  It was noted that the new Code had been 						adopted by the District Council and by all other District 						and the County.  The Clerk advised that he had partially 						amended the District Code form EDDC to Newton 							Poppleford & Harpford except for two places on the form.  						He suggested that a line be put through reference to 						EDDC and add Newton Poppleford & Harpford. Some 						members had completed these and passed them to the 						clerk who said he had to copy them as EDDC was to hold 						the originals.

					B)	EDDC - SHLAA Extras emailed to all on Saturday for 						information at this time further discussion would take 						place in September after further review by EDDC.

				C) 	Web Page - Audrey Lee and Shan in respect of the Web and 					charge for a page, this raised the issue of other organisations 					needing the same facilities.  It was agreed to take this to the next 					interim meeting.

		D)	Allotment - The Clerk referred to a matter of one holder who lost 
			Last years cheque in the washing machine and had after many 		requests paid all outstanding sums with a post dated cheque.
			He had however been informed by Mrs Tillotson that no work 		had been undertaken and therefore they were in breach of their 		agreement and could now be removed.  The Clerk was 			supported in the proposed action.  Note cheque returned and 		formal notice given.

	E)	Digly the Safety Inspectors Organisation.  The Clerk had been 
			Provided with another Inspector schedule which was much 			improved over last time.  There were however some minor points 		to rectify in due course and before 2013.  The report was passed 		to Cllr Pearce.

11/12/18	Planning application received.

		A)	12/1345/FUL			6 Little Down, Orchard

		Proposal:	Single storey extension.

	B)	12/1334/FUL			Hoppins Farm
							(Land to the east Hoppings Field).

	Proposal:	Siting of mobile home for horticultural business.

	C)	12/1364/FUL			8 Hazel Close

	Proposal:	Erection of 3 bed roomed single storey dwelling.

11/12/19	Closure

Open session