Committees & Appointments to Outside Bodies

The Parish Council has Committees to address specific aspects of council business. 
Any committee is a sub-set of the full Council and as such may not include all Councillors. 
The Terms of Reference for each committee are listed in the table.

Committees and Working Parties have different powers and legal requirements; these are outlined below. Committees are formal and participation is limited to elected or co-opted Councillors. Working Parties are meant to be informal, allowing the public to contribute and share knowledge and experience.

The committees and their membership, as at June 2023 are as follows:

Parish Council Committees

Committee	Members	Terms of Reference
Finance	Cllrs. Walker (Chair), Carpenter, Dalton, Tillotson and Tribble.	Finance
Policy & Personnel	Cllrs Carpenter, Dalton, Lipczynski, Malawana. Tillotson and Tribble	Policy & Personnel

Playing Field Foundation Charity (NPPFF)
Newton Poppleford and Harpford Parish Council is the sole management Trustee
of the Newton Poppleford Playing Field Foundation and holds its assets in trust,
separate to the assets of the Parish Council, under the scheme dated 3/11/2000.
By definition, all Parish Councillors are, collectively, members of the Trustee Board.
Parish Clerk is 'de facto' Secretary as per AGM resolutions.
The Treasurer is Mrs Lynne Hodge

The Charity is registered with the Charities Commission (England) under ref. 300848.

Meetings of the Trustee Board are not open to the public, nor are minutes publicly available.

Working Parties

Allotments - Cllr Tillotson, Clerk

WC Asset Transfer / Refurbishment Project - Cllrs Tribble, Dalton, Compton, Malawana & Tillotson

Climate Change Emergency Working Party - Cllrs Carpenter, Bisseker, Hughes, Tribble and Walker
(together with Mr Swan - Hon. Footpath Warden). 

Outside Appointments

Outside Body	Appointee(s)
Exmouth Ring & Ride	Councillors as available
Ottery Locality Health Forum	Vacancy
Otter to Exe Group	Chair is "ex-officio"
NP Village Hall	Cllr. Walker
Venn Ottery Quarry Liaison	Vacancy
Honorary Tree Warden	Michael Davis

A Parish Council may hold meetings of the Full Council, to which all elected
Councillors are summoned, and of Committees where (usually) only members
of that committee are involved.  Working Parties may also be set up. 
Full Council and Committees must be run under the same laws, but Working
Parties may operate somewhat less formally.  The legal requirements for these
are summarised as follows:

	Committee	Working Party
Statutory Notice	Yes	No
Legal Summons	Yes	No
Published Agenda	Yes	No
Published working papers	Yes	No
Published minutes	Yes	No
Keep minutes	Yes	No
Delegated decision-making powers	Yes	No
Terms of reference	Yes	Yes
Chairman	Yes	No
Public can be fully involved	No	By Invitation
Clerk/Proper Officer must attend	Yes	No
Covered by Standing Orders	Yes	No
Can meet in a private house	No	Yes
Filming and recording	Yes	No

Committees are formal and participation is limited to elected councillors.  Working Parties are meant to be informal, allowing the public to contribute and share knowledge and experience by invitation of the WP Chair where considered appropriate and beneficial to the subject under consideration.