Committees & Appointments to Outside Bodies

The Parish Council has Committees to address specific aspects of council business.  Any committee is a sub-set of the full Council and as such may not include all Councillors.  The Terms of Reference for each committee are listed in the table.

Committees and Working Parties have different powers and legal requirements; these are outlined below. Committees are formal and participation is limited to elected councillors. Working Parties are meant to be informal, allowing the public to contribute and share knowledge and experience.

At NP&HPC, the committees and their membership, as at July 2018, are as follows:

Parish Council Committees

Committee

Members

Terms of Reference
FinanceC Burhop, R Walker, H Jeffery,
M Tillotson, D Zirker & L Dalton
Finance
PlanningL Dalton, M Dowen, H Jeffery,
A Kemp, V Ranger, M Tillotson 
& R Walker
Planning
Policy & PersonnelM Coppell, L Dalton, H Jeffery,
V Ranger, M Tillotson & D Zirker
Policy & Personnel


Playing Field Foundation
 Charity
Newton Poppleford and Harpford Parish Council is the sole management Trustee
of the Newton Poppleford Playing Field Foundation and holds its assets in trust,
separate to the assets of the Parish Council, under the scheme dated 3/11/2000.
By definition, all parish councillors are, collectively, members of the Trustee Board.
Clerk is 'de facto' Secretary.
The Charity is registered with the Charities Commission (England) under ref. 300848.
Meetings of the Trustee Board are not open to the public, nor are minutes publicly available.

Working Parties

Allotments - V Ranger, H Jeffery, M Tillotson, Clerk

WC Asset Transfer / refurbishment Project - V Ranger, H Jeffery, R Walker, D Zirker

Outside Appointments

Outside Body

Appointee(s)

Exmouth Ring & Ride Councillors as available
Ottery Locality Health Forum A Kemp (pro-tem)
Village HallR Walker
Venn Ottery Quarry LiaisonV Ranger, M Coppell


A Parish Council may hold meetings of the Full Council, to which all elected councillors are summoned, and of Committees where (usually) only members of that committee are involved.
  Working Parties may also be set up.  Full Council and Committees must be run under the same laws, but Working Parties may operate somewhat less formally.  The legal requirements for these are summarised as follows:


 

Committee

Working Party

Statutory Notice

Yes

No

Legal Summons

Yes

No

Published Agenda

Yes

No

Published working papers

Yes

No

Published minutes

Yes

No

Keep minutes

Yes

No

Delegated decision-making powers

Yes

No

Terms of reference

Yes

Yes

Chairman

Yes

No

Public can be fully involved

No

By Invitation

Clerk/Proper Office must attend

Yes

No

Covered by Standing Orders

Yes

No

Can meet in a private house

No

Yes

Filming and recording

Yes

No

 

 

 

Committees are formal and participation is limited to elected councillors.  Working Parties are meant to be informal, allowing the public to contribute and share knowledge and experience by invitation of the WP Chair where considered appropriate and beneficial to the subject under consideration.